ECEC Services Bi Annual Compliance AUDIT
This form is to be completed and submitted to your ECEC Coordinator by the last working day of January; and the last working day of July each year. Each Section reference the Regulation Number and all issues are about Regulatory Compliance. PLEASE NOTE: You can click SAVE at bottom & return to complete Audit. If someone else is completing this form please copy and paste the following link to an email: https://geelongcity.jotform.com/231550679535058
ECEC Service Name
*
Please Select
ARISTON
BELMONT
BELLA WIYN
BOORAI
BOP BOP
GROVEDALE
KORAYN
LEOPOLD
NORLANE
THOMSON
WHITTINGTON
ECEC Coordinator
*
Please Select
Tanya Horan
Lisa Demajo
Name and position of person completing this form
*
First & Last Name
Position at ECEC Service
Date of this Bi Annual Compliance Audit.
*
-
Month
-
Day
Year
Date
Person completing this Bi Annual Audit.
*
First time in role & first time completing.
Completed last Audit - 6 months ago.
Another team member completed last Audit - due to be on leave.
Completed both Audits in last twelve month period.
Section 1. Information on / for Display. Regulation 80, 97, 173
Inspected
Status
Comments
Prescribed Information in Foyer / Entrance- Reg 173 REX D20-32256
Evacuation Plan in Foyer / Entrance & at each EXIT - Reg 97.
Responsible Person in Control - name at entrance (when Nominated Supervisor absent) Reg 173
For Services providing food - a weekly menu displayed. Reg 80
Section 2. Attendance & Collection of Children from Premises Regulation 99, 158
Inspected
Status
Comments
All children in Education Service must be signed in & any child who leaves the premises must be signed out only by an authorised nominee. Reg 99 & 158.
Yes
No
N/A
Compliant
Non compliant
N/A
3. Children's Records. Regulations 87, 90, 93, 160, 162, 177, 183
Inspected
Status
Comments
All children's Enrolment Records complete and filed -Reg 160, 177
Yes
No
N/A
Compliant
Non compliant
N/A
All children with Health Information and Medical Conditions have a Medical Action Pan (Photo of child), Risk Minimisation Plan & Communication Plan - Reg 90
& 162
Yes
No
N/A
Compliant
Non compliant
N/A
All incident, Injury, Trauma & Illness Records completed & signed - Reg 87
Yes
No
N/A
Compliant
Non compliant
N/A
All Administration of Medication Records completed & signed -Reg 93
Yes
No
N/A
Compliant
Non compliant
N/A
Records stored securely - Reg 183
Yes
No
N/A
Compliant
Non compliant
N/A
Any paperwork for Court Orders for children securely filed Reg 160
Yes
No
N/A
Compliant
Non compliant
N/A
Section 4. Staff Records Regulations 136, 145, 147, 148, 150, 151
Inspected
Status
Comments
Every Team Member employed at the Service has a Staff Record in Office File & they have looked over to ensure currency - Reg 145 & 147 REX D20-428451
Yes
No
N/A
Compliant
Non compliant
N/A
Evidence of Staff Rosters in place & record of roster changes, staff working directly with children - Reg 151
Yes
No
N/A
Compliant
Non compliant
N/A
Full List of Responsible Person's Displayed & Consent Forms signed & in their file. Reg 150
Yes
No
N/A
Compliant
Non compliant
N/A
Educational Leader's name recorded on every staff file. Reg 148
Yes
No
N/A
Compliant
Non compliant
N/A
All First Aid Certificates & currency for all staff on Display in Centre / staff file - Reg 136
Yes
No
N/A
Compliant
Non compliant
N/A
Section 5. Educational Programs - Regulations 73, 74, 75, 76
Inspected
Status
Comments
Information about the Educational Program is available to sight (displayed in each room) or a copy provided upon request. Reg 75.
Yes
No
N/A
Compliant
Non compliant
N/A
Opportunties are provided for all team members to share and know about the goals of the program and for all children's learning & how they contribute to the five VEYLDF outcomes. Reg 73.
Yes
No
N/A
Compliant
Non compliant
N/A
Evidence is available of how children's learning is being documented / observations are being assessed against the outcomes of the Educational Program, Reg 74.
Yes
No
N/A
Compliant
Non compliant
N/A
Evidence of how children's learning and the Educational Program is shared with all families. Reg 76.
Yes
No
N/A
Compliant
Non compliant
N/A
Section 6. Health & Safety Regulations 89, 97.
Inspected
Status
Comments
Emergency Evacuations / Lockdowns Procedures for whole Centre practiced and evaluated every three months. Evidence of last practice documented. Reg 97.
Yes
No
N/A
Compliant
Non compliant
N/A
First Aid Kits - fully equipped & readily accessible to all Program Rooms / Playgrounds - Reg 89
Yes
No
N/A
Compliant
Non compliant
N/A
Section 7. Centre Level & Other. Regulation 56, 82, 113, 118, 171
Inspected
Status
Comments
Educational Leader leads development & implementation of programs - evidence. Reg118
Yes
No
N/A
Compliant
Non compliant
N/A
Quality Improvement Plan is available including identified Areas of Improvement & date of review - Reg 56
Yes
No
N/A
Compliant
Non compliant
N/A
Regulatory Policies and accompanying Guidelines available for all team members. Reg 171
Yes
No
N/A
Compliant
Non compliant
N/A
Evidence the Service is environmentally responsible. Reg 113
Yes
No
N/A
Compliant
Non compliant
N/A
No Smoking signs / posters are displayed. Reg 82
Yes
No
N/A
Compliant
Non compliant
N/A
Areas to address from above
Number & then write details to discuss with your Coordinator.
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