FDC Annual Compliance Checklist

Educator Name

First NameLast Name

Email

example@example.com

Address of home/venue

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Date of initial check by educator

Date

Name of person conducting Coordination Unit check

First NameLast Name

Date of Coordination Unit check

Date

Educator is

New to the serviceAn existing educatorExisting educator change of venue/homeExisting educator renovation checkExisting educator returning from extended leave

Is this home less than 10 years old or has it undergone any renovations in the past 10 years requiring a permit

YesNo

It is a requirement of registration that all applicants provide evidence of Building Permits and Certificates of Final Inspections for all building works conducted over the past 10 years.

The City of Greater Geelong has a duty of care to ensure the safety of all children who use Family Day Care. It is also important to reduce the risk of litigation to FDC Educators and council in the event of an accident.

Whilst Council’s Family Day Care Co-ordination unit staff conduct annual safety checks, they are not authorised to finalise building works. In order to ascertain the status of building works of registered FDC Educator’s homes, the following is required:

All new building works must comply with the current legislation. Glazing (new or replacement glass) must be in accordance with AS 1288 (updated 1994).

If your home has not had any building works / renovations over the last 10 years, please complete Questionnaire One.

If your home has had any building works / renovations over the last 10 years, please complete Questionnaire Two.

If you are unsure of whether your home has undergone any building works in the last ten years, you may request details of building permits (building permit number and status of permit) for the last ten years by completing a confidential “Building Information request” form, part C for a legislated fee. This form can be obtained from council’s customer service centres or council’s Building Department located at Wurriki Nyal. This will enable FDC Educators to complete the correct questionnaire.

FDC Educators who reside in rental properties may choose to approach their landlord/agent individually, or may complete the “Building Information Request” as mentioned above.

Should you have any queries on matters relating to this information, please contact The City's Senior Building Surveyor, on 5272 4480.

Please complete the following form

https://geelongcity.jotform.com/230468669170059

Existing Educator Checklist

	Inspected	Status	Comments
All registration requirements are up to date ( First Aid, CPR, WWCC, Police Check, Child Protection, medical)
All residents requirements are up to date (WWCC, Police Check)
Professional development is regularly attended
Educator has had a break recently (holiday, extended time away)
Educator is aware of own personal safety, ensuring safe manual handling practices are applied at all times

Children in Care

	Inspected	Status	Comments
All children have updated immunisation records
All children have updated enrolment details
All medical action plans are up to date and accessible
There is a designated place for children to store their belongings
All families have completed an up to date parent/educator agreement form

Program and Physical Environment

	Inspected	Status	Comments
A plan is available for families to view
Individual observations are kept for each child
There are activity choices available for children of all ages/stages
Drawing, reading, open ended and imaginative play items are always available
Children have regular opportunities to play outdoors every day
Electronic media is used only as part of a planned experience
Children have a quiet place to rest when they need it

Equipment ( please note baby walkers and jolly jumpers are not permitted in FDC due to safety risks)

	Clean and in good repair	Meets Australian Standards	Instructions Available
Porta cot / cot 1
Porta cot/ cot 2
Porta cot / cot 3
Porta cot / cot 4
High chair 1
High chair 2
Pram/ stroller 1
Pram / stroller 2
Change Table
Rocker

Take Photo

Front of House/Venue

	Inspected	Status	Comments
Front yard is neat, clean and with no tripping hazards
Safe parking and unloading and loading of children available
Door bell in working order
City of Greater Geelong registration sign visable
Prescribed information up to date and visable
Child Safe Standards sign visable
Emergency evacuation map at entrance
Visitors Book available
Indoor staircases are secured with a gate
Glass below 1mtr from a foot hold is safety glass/ safety filmed or covered with a solid barrier (please list glass type and cover in comments)

Take Photo

Describe Play Room 1

Is this room accessible to children

YesNo

How is the room made inaccessible

Play Room 1

	Inspected	Status	Comments
Room is inaccessible (list how this room is made inaccessible in comments)
Room is clean and tidy
Unused power points covered
Curtain/blind cords secured
Large heavy climbable equipment and furniture secured to wall
No tripping hazards such as curled mats or cords
Emergency evacuation map at entrance
No lighters. matches, perfumes, alcohol or small choking hazards accessible
No finger crush hazards observed ( piano lids, toy boxes etc)
Large TVs secured to the wall or cabinet
All equipment is age appropriate in a safe and clean condition
Glass below 1mtr from a foot hold is safety glass/ safety filmed or covered with a solid barrier (please list glass type and cover in comments)

Take Photo

Describe Playroom 2

Is this room accessible to children

YesNo

How is the room made inaccessible

Play Room 2

	Inspected	Status	Comments
Room is inaccessible (list how this room is made inaccessible in comments)
Room is clean and tidy
Unused power points covered
Curtain/blind cords secured
Large heavy climbable equipment and furniture secured to wall
No tripping hazards such as curled mats or cords
Emergency evacuation map at entrance
No lighters. matches, perfumes, alcohol or small choking hazards accessible
No finger crush hazards observed ( piano lids, toy boxes etc)
Large TVs secured to the wall or cabinet
All equipment is age appropriate in a safe and clean condition
Glass below 1mtr from a foot hold is safety glass/ safety filmed or covered with a solid barrier (please list glass type and cover in comments)

Describe Playroom 3 or study ( if applicable)

Is this room accessible to children

YesNo

How is the room made inaccessible

Play Room 3 study

	Inspected	Status	Comments
Room is inaccessible (list how this room is made inaccessible in comments)
Room is clean and tidy
Unused power points covered
Curtain/blind cords secured
Large heavy climbable equipment and furniture secured to wall
No tripping hazards such as curled mats or cords
Emergency evacuation map at entrance
No lighters. matches, perfumes, alcohol or small choking hazards accessible
No finger crush hazards observed ( sliding doors, piano lids, toy boxes etc)
Large TVs secured to the wall or cabinet
All equipment is age appropriate in a safe and clean condition
Glass below 1mtr from a foot hold is safety glass/ safety filmed or covered with a solid barrier (please list glass type and cover in comments)

Take Photo

Describe Bedroom 1

Is this room accessible to children

YesNo

How is the room made inaccessible

Bedroom 1

	Inspected	Status	Comments
Room is inaccessible (list how this room is made inaccessible in comments)
Room is clean and tidy
Unused power points covered
Curtain/blind cords secured
Large heavy climbable equipment and furniture secured to wall
No tripping hazards such as curled mats or cords
No lighters. matches, perfumes, alcohol or small choking hazards accessible (bean bags ect)
No finger crush hazards observed ( sliding doors, piano lids, toy boxes etc)
Large TVs secured to the wall or cabinet
Glass below 1mtr from a foot hold is safety glass/ safety filmed or covered with a solid barrier (please list glass type and cover in comments)

Take Photo

Describe Bedroom 2

Is this room accessible to children

YesNo

How is the room made inaccessible

Bedroom 2

	Inspected	Status	Comments
Room is inaccessible (list how this room is made inaccessible in comments)
Room is clean and tidy
Unused power points covered
Curtain/blind cords secured
Large heavy climbable equipment and furniture secured to wall
No tripping hazards such as curled mats or cords
No lighters. matches, perfumes, alcohol or small choking hazards accessible (bean bags ect)
No finger crush hazards observed ( sliding doors, piano lids, toy boxes etc)
Large TVs secured to the wall or cabinet
Glass below 1mtr from a foot hold is safety glass/ safety filmed or covered with a solid barrier (please list glass type and cover in comments)

Take Photo

Describe Bedroom 3

Is this room accessible to children

YesNo

How is the room made inaccessible

Bedroom 3

	Inspected	Status	Comments
Room is inaccessible (list how this room is made inaccessible in comments)
Room is clean and tidy
Unused power points covered
Curtain/blind cords secured
Large heavy climbable equipment and furniture secured to wall
No tripping hazards such as curled mats or cords
No lighters. matches, perfumes, alcohol or small choking hazards accessible (bean bags ect)
No finger crush hazards observed ( sliding doors, piano lids, toy boxes etc)
Large TVs secured to the wall or cabinet
Glass below 1mtr from a foot hold is safety glass/ safety filmed or covered with a solid barrier (please list glass type and cover in comments)

Take Photo

Is this room accessible to children

YesNo

How is the room made inaccessible

Kitchen

	Inspected	Status	Comments
Room is inaccessible (list how this room is made inaccessible in comments)
Room is clean and tidy
Unused power points covered
Curtain/blind cords secured
Large heavy climbable equipment and furniture secured to wall
No tripping hazards such as curled mats or cords
No lighters. matches, perfumes, alcohol or small choking hazards accessible (bean bags ect)
No finger crush hazards observed ( piano lids, toy boxes etc)
Knives, graters, peelers, scissors other sharps are inaccessible
Chemicals and poisons are inaccessible
All plastic bags are inaccessible
Microwave oven doors are inaccessible to children
Only back hot plates are used when cooking
Overhead exhaust fan in working order
All electrical appliances are inaccessible to children
Hot taps are set to 50 degrees or inaccessibe to children
Fire blanket is secured to a door or wall for ease of access. Fire extinguisher is accessible and working order.
Glass below 1mtr from a foot hold is safety glass/ safety filmed or covered with a solid barrier (please list glass type and cover in comments)

Take Photo

Is this room accessible to children

YesNo

How is the room made inaccessible

Laundry

	Inspected	Status	Comments
Room is inaccessible (list how this room is made inaccessible in comments)
Room is clean and tidy
Unused power points covered
Curtain/blind cords secured
Large heavy climbable equipment and furniture secured to wall
No tripping hazards such as curled mats or cords
No lighters. matches, perfumes, alcohol or small choking hazards accessible (bean bags ect)
No finger crush hazards observed ( piano lids, toy boxes etc)
All sharps are inaccessible
Chemicals and poisons are inaccessible
All plastic bags are inaccessible
All electrical appliances are inaccessible to children
Buckets of water are inaccessible
Hot taps are set at 50 degrees or inaccessible to children
Glass below 1mtr from a foot hold is safety glass/ safety filmed or covered with a solid barrier (please list glass type and cover in comments)

Take Photo

Is this room accessible to children

YesNo

How is the room made inaccessible

Bathroom/ Toilet

	Inspected	Status	Comments
Room is inaccessible (list how this room is made inaccessible in comments)
Room is clean and tidy
Unused power points covered
No tripping hazards such as curled mats or cords
All sharps are inaccessible ( razors etc)
Chemicals and poisons are inaccessible ( shampoo, conditioner, cleaning products)
All electrical appliances are inaccessible to children
Plugs are inaccessible
Hot taps are set at 50 degrees or inaccessible to children
Paper towel or individual hand towels are available to children
Glass below 1mtr from a foot hold is safety glass/ safety filmed or covered with a solid barrier (please list glass type and cover in comments) ( Shower screens are not included)

Take Photo

Arrival and Departure

	Inspected	Status	Comments
Children are signed in and out using Harmony
Children's bags are checked for medication and food
Any new excursion forms or medication forms are signed as required

Nappy Changes - do you have children in nappies?

YesNo

Nappy Changing

	Inspected	Status	Comments
Nappy changing facilities are accessible and clean
Change mat is washable
Change mat off the floor has a harness attached
Chemicals and poisons are inaccessible ( cleaning products)
Hand washing facilities for educator and child are accessible
Hot taps are set at 50 degrees or inaccessible to children
Paper towel or individual hand towels are available to children
Toilet training is a positive experience initiated by the child developed in consultation with the family

Take Photo

Meal Times

	Inspected	Status	Comments
Child sized table facilities are accessible and clean
Food preparation area is clean
Food is stored appropriately ( in fridge)
Children are given food choices where appropriate
Hand washing facilities for educator and child are accessible and hands are washed before touching or serving food
Hot taps are set at 50 degrees or inaccessible to children
Paper towel or individual hand towels are available to children
Good nutrition is discussed and modelled
Meal times are relaxed

Take Photo

Sleep Times

	Inspected	Status	Comments
Sleep areas are comfortable and quiet
Cot mattresses are firm and the right size for the cot
Porta cots do not have additional mattresses
Cots have no horizontal bars or decorations that children can use to climb out
Cots are safe and structurally sound and weight appropriate
Children sleep in light clothing and with light bedding to avoid over heating
Children sleep without dummy ties, hoodies, large soft toys, lambs wools or pillows
Cots are placed away from windows, cords, picture frames, heaters and power points
Families have completed a sleep assessment for children under 2 years of age
Children are physically checked according to the sleep assessment ( between every 10 - 15 minutes)
Cots are made up in accordance with the Red Nose guidelines

Take Photo

Sun Protection

	Inspected	Status	Comments
Educator has Sunsmart app on phone or tablet to check the UV rating throughout the year.
Children under 3 have sunscreen applied by the educator prior to going outdoors during high UV days. Sunscreen is reapplied no less than every 2 hours, more is children are using water play
Children over 3 either have sunscreen applied by educator or are supervised by educator when applying sunscreen during high UV days. Sunscreen is reapplied no less than every 2 hours, more is children are using water play
Children wear broad brimmed hats when playing outdoors
Children wear clothing that covers their shoulders
Children are encouraged to wear eye protection where appropriate
Shade is provided outdoors for children
Children have ample opportunity to play outdoors throughout the year to ensure adequate amounts of Vitamin D
Educator follows all guidelines for themselves as a matter of safe OH&S and role modelling

Take Photo

	Inspected	Status	Comments
Temperature in each room is comfortable
Heater not hot to touch
If hot to touch fire place or heater guards are 700mm high and placed at least 1 metre clear of hot surfaces to prevent children from putting hands or objects on hot surface. Guard is secured to the walls or floor so children can not move it.
Fan blades are inaccessible to children
Smoke alarms have been tested and are in good working order
There are no weapons eg: bows and arrows, large knives, swords or guns located in the house
Guns are kept in a safe and there is a current licence ( please record registration details in comments)
Exercise equipment that poses a finger entrapment are inaccessible ( stationary bikes, rowing machines etc)

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Do you have any pets?

YesNo

	Inspected	Status	Comments
Dogs and cats are inaccessible to children and visitors at all times
Dog and cats bedding, toys, water and food bowls are inaccessible to children and visitors
Dog and cat faeces is inaccessible to children and visitors
Small animals such as guinea pigs, rabbits, chickens and hamsters have a risk assessment completed https://geelongcity.jotform.com/222719172558058
Reptiles amphians and snakes have a separate enclosure that is inaccessible to children
Birds and ducks are inaccessible to children

Take Photo

	Inspected	Status	Comments
Outdoor space is clean, tidy and well maintained
All equipment is in good working order no rust or broken parts
Sand pits are covered when not in use
Climbing equipment greater than 500mm high is placed over soft fall (thick grass, tam bark or rubber matting)
Climbing equipment higher than 500cm is inaccessible to FDC children
Large trampolines are inaccessible to children
Wooden cubby house doors are either secured open or removed to prevent finger entrapment
Fences are in good repair no exposed nails or loose boards
Gates are locked during FDC hours
Sheds or garages are locked during FDC hours
Shade is available for children when playing outdoors
Poisonous or spikey plants are removed or made inaccessible to children (cacti. rose bushes over paths ect)
There is no snail bait in the garden
Bikes, trikes, skate boards and roller skates/blades are used with helmets and pads
Children are encouraged to take calculated risks under strict supervision
Pools/ Spas are checked by a licensed inspector annually
Large tubs of water are emptied when not in use
Large garden pots or sculptures are secured to the ground
Steps and stairs meet regulation standards
Glass below 1mtr from a foot hold is safety glass/ safety filmed or covered with a solid barrier (please list glass type and cover in comments)

Do you have a pool or spa

YesNo

Current Pool/Spa Inspection Certificate

Take Photo

All water hazards must have a monthly check conducted under the Regulations. Please complete this audit for pool, spas, water features, large puddles, or water play at ground level. Water Hazard Audit

Water Hazard Audit completed

Yes

First Aid Kit ( items marked with an * must be taken as part of an excursion kit)

	Expiry Status	Expiry Date
Blood spills procedure
First aid notes or book
Medicine glass or spoon
* Latex gloves x 2 pairs
* Resuscitation face mask/shield
* Individually wrapped adhesive wound covers (eg: Bandaids)
* Combine dressing x2
* Non stick dressing x2
Sterile gauze swabs x2
Large crepe bandage
* Small crepe bandage
* Sterile eye pad x2
* Traingular bandage
Adhesive tape
Rust resistant blunt end scissors
Pen and notepad
* Individual plastic bags
* Eye saline solution ( 15ml ampules) x2
* Anti-irritant Spray for bites and stings
*Mediprep single use antiseptic wipes x2
Cold pack
Bleach for blood spills
*Ventolin inhaler
Spacer

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Are you in a CFA designated High Fire Risk Area?

YesNoUnsure

Do you have the Vic Emergency app on your phone or tablet with notifications allowed, so you can be notified of any current risks?

YesNO

Do you have an up to date Emergency Management Plan?

YesNoUnsure

Do you have an emergency exit plans at every exit?

YesNoOther

Emergency evacuation drills are conducted with every child on a quarterly basis and an evaluation completed for each drill. Are you up to date

YesNoOther

How are feeling physically?

1 star unwell or injured - 5 stars fabulous

How are you feeling emotionally?

1 star stressed not coping well - 5 stars fantastic

Did you know as a City Contract Educator you qualify for

Employee Assistance Program (EAP)?

Our EAP will provide you with confidential counselling, coaching and support for workplace and personal issues.

Our EAP is designed to assist you in meeting the challenges and demands of your work and personal life.

Sometimes we are confronted with issues that test our ability to cope and our EAP provides short-term, solutions oriented counselling and coaching. This confidential and independent assistance enables the early resolution of factors that may be impacting on your wellbeing. These support services are delivered by highly skilled Consultants and a network of Associates throughout Australia.

Converge International can provide three sessions per issue, per year and are available for our employees, their immediate family members and our volunteers. The program is funded by the City of Greater Geelong so it is therefore a free service to you.

Confidentiality and privacy is important so when you see a Converge International EAP Counsellor, no details of your issues will be discussed with anyone without your permission. These are just a few of the topics that can be discussed with an EAP Counsellor:

• Relationship or family matters
• Mental health concerns
• Interpersonal conflict and tension
• Changes in your work environment
• Work-related stress
• Managing your team
• Grief and bereavement
• Anger and violence
• Harassment and grievances
• Coping with change
• Personal and emotional stress
• Dealing with a crisis

The first few sessions are free of charge

To make an appointment
Call 1300 OUR EAP (1300 687 327) or talk to your Support Officer

How are feeling about your FDC business?

1 star stressed or overwhelmed - 5 stars everything is going great

How supported do you feel by the Coordination Unit?

1 not at all - 5 stars very supported

Do you have any feedback for the Coordination Unit or is there anything we can do to assist you?

	Name of area or item	Due date to be completed	Comments	Area /Item is now compliant
Area 1
Area 2
Area 3
Area 4
Area 5
Area 6
Area 7
Area 8
Area 9
Area 10

Date*

Date

Educator Signature -By signing this document you acknowledge that it is your responsibility to ensure you maintain this safety check throughout the year, and if you wish to use rooms or equipment not listed on this check the Coordination unit must check them prior to use. *

Name of person conducting the recheck

First NameLast Name

Date of recheck

Date

Is everything compliant ?

YesOther

Signature of person conducting recheck: I agree that all areas of this check are now compliant and care may commence/ area or equipment maybe used.

FDC Annual Compliance Checklist

Playrooms

Bedrooms

Kitchen/ Dining

Laundry

Bathroom/Toilet

Routines

Heating and Cooling / Smoke Alarms / Weapons

Pets

Outdoor Play Space

Water Hazards

First Aid Kit and Emergency Management Plan

Emergency Evacuations

How are you?

Areas to be Addressed

Recheck - COORDINATION UNIT ONLY